I. Old Business

1. Retention Pond Maintenance Planning
The Board, with Lees and Cole, reviewed work & agreement with Westgate HOA with the shared Retention Pond. Review included city gave assessment that the pond was up to specs and workable; Westgate & Vintage defined & agreed upon procedure for routine maintenance plan. Still to be clarified: both HOA’s would get a baseline bid for maintenance; we’d put together a bid procedure and an emergency situation procedure and what constitutes an emergency; Will check if City or county has bid guidelines and how ponds should be maintained. HOA’s have agreed on arbitration rather than court if an agreement can’t be reached.; would like to have a levy for both Vintage and Westgate should non-payments occur or HOA’s disbanded that may constitute liens on individual homes.
Decision: Joel would contact Westgate for meeting and set agenda; Dana would contact JP’s Landscaping for a bid to do annually. Past costs were $400 to clean.

2. Community Yard Care
The board discussed following up on front yard care in community
Decision: Maggie will get advice from Assoc. Management about how other HOA’s handle unkempt yards. Dana will send yard care request notice to one community member.

3. Fourth of July Fireworks
The board agreed on fireworks that would not be allowed to be used in Vintage.
Decision: Dana distributed letter to the community about this decision with details on what could and couldn’t be used


II. Old Business

None.

Next Board Meeting
The next Board of Directors meeting will be held on July 11, 2004 at 2:00 p.m. at the Petersons

Meeting adjourned

Minutes submitted by Dana Greenlee, Secretary/Treasurer July 11, 2004