Opening: Derek Lees, Board President, called the regular meeting of the Vintage at University Place Board of Directors to order on March 9, 2003.

Present: Derek Lees, President; Rob Greenlee, Vice President; Sandi Semler, Secretary/Treasurer.

I. Old Business

1. Backyard Landscaping
Dan the Dirt Guy completed yard. Board miscalculated the final balance and overpaid by $500. Board agreed to allow Dan to retain the extra amount due to extra manual labor performed as a result of yard conditions causing the job to take an increased amount of time to complete. Derek to check with Lianna about additional expenses for the yard to be added to lien already placed on home.

2. Delinquent Dues
Lianna will contact three homeowners with outstanding dues to request a written commitment for payment plan or permission for automatic deduction from checking/charge account. Derek to contact Lianna to receive an update on 2003 delinquent dues and to request late notices is sent out if needed.


II. New Business

1. Incomplete Backyards
Derek to check with Lianna to receive a history of late notices already sent out to homeowner’s delinquent on completing backyard landscaping. Will also check with ACC for opinion to pursue fines with one incomplete backyard.

2. Garbage Across Bridgeport
Derek checked with the City of UP and they are scheduled to clean up the garbage on the hill below the apartment complex across Bridgeport Way in April.

3. Trail Maintenance
The City of UP has no record of ownership of the trail from Bridgeport Way to 67th. Derek to check with Dave Macmillan to confirm origination of the trail. Derek to also check on the Pierce County Website for information on ownership.

4. Reserves Schedule
The Board received feedback from Lianna regarding the reserves schedule. Ted Smith was unable to report his findings with the Board today. Derek to check with Ted to see if he has a reply to Lianna’s reserve assessment.

5. Christmas Decorations
Derek to check with Lianna on a policy for homeowners to remove Christmas decorations in a specified timeframe as we have at least two homeowners who still have not removed decorations from the front of their homes. We may send out a reminder from the Board asking for removal.

6. Entry Lights
Derek, Dave and Tom Palmer have assessed the entry lights, as they have not been working the last few days. Tom Palmer to report his findings later today.

7. Front Yard Maintenance
Derek to check with Tom Palmer to see if this is a Grounds and Maintenance Committee issue and what he’d like to do to pursue encouragement for homeowners to keep up the appearance of their front yards.

8. Meeting With Westgate
Derek to check with Steve Cole on our Board meeting with Westgate HOA Board on the storm drainage pond.


Adjournment:

The next Board meeting will be April 13 at 1:30 at the Greenlee home.

Minutes submitted by: Sandi Semler, Secretary/Treasurer, 3/19/2003