Opening: Steve Cole, Board President, called the regular meeting of the Vintage at University Place Board of Directors to order at 1 pm on February 3, 2002.

Present
Steve Cole, Betty Simpson, Dana Greenlee, Ted Smith

I. Open Issues

1. Bridgeport tree planting project Issues

1. It was decided that the nature of this project be characterized as a “natural buffer” rather than a beautification project.

2. Steve Cole checked with the City of University Place about their plans for widening Bridgeport when their redevelopment work gets down our way. Steve asked for city plans in regards to cutting a bit into the hillside and/or building some sort of retaining wall which may effect any planting Vintage may propose adding as a buffer along the hillside.

3. Don Nutter of the UP Public Works Dept. said the Bridgeport street improvement phase near Vintage is 2-3 years away. Specifics as to what will be constructed are not yet set, but the medium may be similar to Chambers Creek Road. The city may cut into the hillside between Bridgeport and the Vintage property to create a bike lane, sidewalks and a turn lane.

4. Nutter suggested Vintage applies for a right of way permit now so that it can be factored in to the Bridgeport phase plan in our area.

5. Ted Smith joined the Board as the lead person organizing the Bridgeport tree effort. Ted will investigate funds from any city or federal program or the Arbor Day Foundation that will help offset costs of planting a sound and aesthetic buffer zone along Bridgeport. Ted also indicated he would check into a possible way that Vintage or resident volunteers could donate funds to a charity or the Scouts and receive a tax deduction and in turn the charity or Scouts would “volunteer” to plant the trees.

6. Steve Cole plans to check with Quadrant to see if we could get help on tree purchases from them.

7. Ted reported he obtained verbal permission from all the landowners along that property, as they own the land about midway down to Bridgeport.
8. Choices of vegetation were discussed, with the Deodar Cedar being the consensus. These are already in our community as Quadrants’ fulfillment to the city to replace native evergreens after the clear-cutting. It was generally decided that we would plant the largest trees we could afford.

9. The issue of plant and tree water maintenance was addressed. Consensus was to look into a simple drip system extending from the current irrigation at the entry common area. The board would also request that homeowners bordering the trees would water trees if needed.

10. Regarding funds for the project, the HOA budget is so tightly allocated that the Board may offer a volunteer donation or tree purchase plan for residents who want to pitch in. It was decided we do not want to raise annual fees for this project.


2. Recommendations for the Public Nuisance policy.

Betty Simpson reported on her research pertaining to barking dogs. She spoke with the Humane Society and the city of UP. The city has no leash or pooper-scooper laws. Betty shared policies and municipal codes from city website, which will be posted on the www.vintageup.com website. The info is:

UP Police:
http://www.ci.university-place.wa.us/policeservices/crimeprevention/barkingdog.asp

Title 8 - Animal Regulations:
Animal License:
http://www.ci.university-place.wa.us/City/citycodes

Confinement of Potentially Dangerous Dogs:
http://www.ci.university-place.wa.us/City/citycodes.nsf

Decision: Vintage will abide by the barking dog complaint procedure as followed by the Humane Society and the UP Police Dept.:

1. File a complaint in writing to University Place Police, Attn: Jennifer Hales, 1909 70th Ave. West, UP, WA 98466 (jhales@co.pierce.wa.us)
2. University Place city mails a letter to the dog owner and carbon copies the complainant.
3. If situation persists, fines may be instituted.

Long-term street parking within Vintage was discussed. After researching the CC&R’s, it was determined that there are no regulations regarding duration of street parking for homeowner’s vehicles. However, abandoned or non-operative vehicles can be towed and there are regulations on parking RV’s on the street. More information is found in the CC&R, Exhibit B, Article 10, section 10.

March Newsletter will contain information on Good Neighbor Guidelines that reflect these issues.

3. The drainage system discussion

Steve Cole spoke to Tucci and Sons who built the drainage system for Vintage and Westgate, the development below. Tucci indicated this was all one system. The Board will contact Pierce County to determine the normal case practice in deciding division of responsibility for a shared system between two communities.

4. Discussion of Current Assessment Balance

Fees Expected & invoiced were discussed.

5. Web Site Stats

Dana presented statistics of visitors to the vintageup.com website during last 30 days: 177 visitors
Most popular page, after the home page: Traffic cameras

6. Selling Advertising on Vintage Website

Dana presented plan to offer banner ad space on the Vintage website for a nominal charge in order to raise funds to offset cost of hosting site.

Decision: Board agreed to offer advertising; Dana has added a web page about rates and details (http://vintageup.com/ads.htm); Rates are approximately $10/mo. Dana will create brochure to offer area businesses; Betty will begin marketing this benefit to businesses such as coffee shops and grocery stores to add coupons to our site. Any residents interested in marketing this opportunity please contact Dana or Betty.

7. Latest HOA Expenditures

Report on funds spent on Vintage expenditures for January 2002

IV. Agenda for Next Meeting

1. Advertising on Vintage Website
2. Public Nuisance Resolution

Adjournment:
The next Board meeting will be at 1 pm, Sunday, March 10, 2002 at the Greenlee’s home.
The next General meeting will be at 7 pm, Monday, March 25, 2002 at the University Place Public Library meeting room.
Minutes submitted by: Dana Greenlee, Secretary/Treasurer, 2/18/2002