Opening: Board members present: Maggie McGuire, President; Joel Peterson, Vice President; Ted Smith, Secretary/Treasurer; Rob Greenlee, Prior Vice President

The Board reviewed November’s Board Meeting minutes.

I.  Old Business

1. Delinquent Dues
The Board reviewed the status of the delinquent dues.

2. General Membership Meeting Items
The ACC needs to produce a flier for homeowners reminding them of various policies (see 11/19/03 minutes). Rob communicated this to Jerry Simpson.
Action: Rob agreed to follow up with more detail to Jerry.

3. Community Affairs
New homeowner list still needs to be distributed. A new Community Affairs Chair is needed.
Action: Joel will follow up with Sandi & Marie to seek help finding a new chairperson and to get a list of those already volunteering for the various events. A good list will make the position seem more manageable and marketable to candidates.

4. Web Site
Action: Rob will develop a function in the site to take polls on association matters in order to efficiently gather opinions from homeowners.

5. Domestic Pets
Action: Joel will check with Derek as to what the Humane Society had to say regarding an injured pet roaming the neighborhood.

6. Retaining Pond
Joel has the tentative transition plan.

II.  New Business

1. Surplus 2003 Dues
The Board unanimously agreed that any surplus from the 2003 budget be applied to the 2004 budget in order to reduce dues.

2. Secretary/Treasurer Replacement
The Board nominated and unanimously agreed that Dana Greenlee should replace Ted Smith as Secretary/Treasurer. Dana graciously accepted the position. Although Ted was recently duly elected, his job was transferred to Portland beginning in January and his house has been put up for sale.

3. Periodic Newsletter
The newsletter has been replaced by the web site information except for special situations.
Action: Maggie volunteered to write a piece to introduce the new Board.

4. CLICK
Ted explained that other homeowners associations have had meetings with CLICK representatives about cable line installation disruptions. Because of the private streets, Vintage may be able to negotiate payment for CLICK’s access.

5. Board Meeting Frequency
It was agreed that Board meetings will be held monthly, at least initially. The next meeting will tentatively be held on January 4th, 2004 at 1:00 p.m. at the McGuire home. The Board members agreed to share contact information via an email.

Meeting adjourned

Minutes submitted by Ted Smith, Secretary/Treasurer December 7, 2003