Opening: Steve Cole, Board President, called the regular meeting of the Vintage at University Place Board of Directors to order at 7 pm on December 3, 2001 in the Greenlee home.

Present
Steve Cole, Betty Simpson, Dana Greenlee, Jerry Simpson (ACC), Maria Casella, Wendy Wheeler (CAC), Tom Palmer (GMC)

I. Reports from Committees

1. Grounds & Maintenance Committee
Tom Palmer and Board outlined responsibilities and plans for 2002.
Responsibilities: oversee vendors for landscaping front entry, storm drain cleaning, street sweeping, snow removal, sprinkler system; maintain monument sign, lighting and street lights; Special project: mapping of street lights and storm drains.

Decision: Tom will negotiate decreased landscaping costs

2. Architectural Control Committee
Team: Jerry Simpson (chair), Tom Palmer, Scott Kelly, Greg McGuire
Decisions: Outline steps to adding architectural improvements (HOA ACC approval first, then start the city permit process) and add to Vintage website.

3. Community Affairs
Team reported on suggested community events for 2002 as follows:
3/30/02 - Easter Egg Hunt
5/18/02 - Basket Exchange
6/1/02 - Garage Sale
7/4/02 - Fourth of July Bike Rodeo
8/6/02 - National Night Out
12/7 or 12/14/02 - Holiday Cookie Exchange
Ongoing - Welcome Baskets to new residents
Suggested events: Neighborhood Fall Clean-up; Inline Skate Rodeo, International Dinner, Golf Tournament.

II. Open Issues

1. Discussed 2002 Annual Budget
Discussed allocation for storm drain cleanout, community events, irrigation system at entry, legal fees; street sweeping 1/yr in summer;
Decisions: Board voted and approved 2002 Vintage Homeowners Association Budget and will present it at General Meeting, December 18, 2002, at 7 pm at the University Place Library Meeting Room.
2. Discussed backyard completion policy and compliance notification.

III. New Business

1. General Meeting & Newsletter frequency
Decision: Meetings and newsletter frequency will be reduced from 4 per year to 3 per year;
Will eliminate June General Membership Meeting
New schedule: 3rd or 4th Monday in month; Mon., March 25, Sept. 16, and Dec. 9.

2. Winterization of sprinkler system will be completed in December.

3. Vintage website (www.vintageup.com)
Discussed and approved new elements on site: Web Classified (password protected), Advertising (to raise funds); website visitor ‘page views’ statistics last 30 days: 540
Will have printable pages of HOA Bylaws and ACC.

4. Research on Public Nuisance Policy (ACC Article 10)
Board explored setting a resolution for a community standard pertaining to areas such as pets and noise.
Decision: Steve will draft ‘good neighbor’ suggestions for next newsletter; board will research further; Betty will research city ordinances and Humane Society guidelines. Dana will research other HOA resolutions on matter.

IV. Agenda for Next Meeting

Public Nuisance Policy research

Adjournment:
The next Board meeting will be at 7 pm, January 7, 2002 at the Coles home.
The next General meeting will be at 7 pm, December 18, 2001 at the University Place Public Library meeting room.

Minutes submitted by: Dana Greenlee, Secretary/Treasurer, 12/18/2001