Opening: Steve Cole, Board President, called the regular meeting of the Vintage at University Place Board of Directors to order on October 6, 2002 at the Greenlee home.

Present: Steve Cole (President), Betty Simpson (Vice-President), Dana Greenlee (Secretary), Derek Lees, candidate for 2003 Board.

I. New Business

1. Review of Board Options and Duties

Discussed options if three candidates did not come forward for 2003 board. Derek Lees has volunteered for one position and was present. Discussed whether 2003 board should hire Association Management to manage operations or if full board would continue to handle day-to-day tasks.

Current board prepared year in review of actions taken in 2002. Shared information with Derek Lees on open items and budget.

Decision: 2003 board would handle full responsibilities.

Decision: Board will contact and confirm possible candidates Sandi Semler and Rob Greenlee for inclusion on a ballot.

2. 2003 Board Elections

Decision: Board will distribute ballots to neighborhood doors 10/10 requesting candidates be voted on and ballots posted on doors again for pick up and counting 10/11.

II. Old Business

1. Backyard Landscape

Decision: The Board will contact current Vintage landscaper (JP Landscaping) and others for bids in the event a non-compliant backyard is not completed by the required deadline. Landscaping will be minimal in order to keep cost down and materials (rocks, bark) will be used to funnel drainage to appropriate area.

2. Personal Storm Drains

Steve Cole reported the communal storm drains were inspected and satisfactory. The inspector did notice some debris build-up in storm drains on private property.

Decision: Board will send letter to homeowners recommending debris be shoveled out of drains on their land to facilitate water flow.

III. Agenda for Next Meeting

Joint meeting of 2002 and 2003 Boards.

1. 2003 Budget recommendations
2. Distribute list with all action items and dates to turn over to new board term
3. Discuss HOA dues collection schedule
4. Pass resolution to collect reserve fees for catch basin/retention pond.

Adjournment:

The next Board meeting will be at 7 pm, Monday, November 4 , 2002 at the Simpson house.

Minutes submitted by: Dana Greenlee, Secretary/Treasurer, 10/31/2002