Households Represented: Macmillan, Casella, McGuire, Peterson, Lees, Lianna Collinge (Association Management) Steve Cole (President), Betty Simpson (Vice-President), Dana Greenlee (Secretary)

I. Call to Order and Welcome:

Steve Cole, Board President, called the General Membership HOA meeting of Vintage at University Place to order at 8 pm on September 18, 2002 at the University Place Library, 3605 Bridgeport Way West.

II. New Business:

1. Review 2002 Budget

Lianna Collinge of Association Management reported the year-to-date through 9/17/2002 Balance Sheet for HOA expenses, HOA Profit and Loss Budget versus Actual and status of Assessment collection. Insurance premiums may go up 15% in 2003. The 2002 budget is expected to finish the year at or just under budget.

2. Vintage Storm Drains

Econovac inspected and will certify community storm drains. Cost to clean drains approximately $700. Econovac indicated there were a few private storm drains on homeowners property that need cleaning. These are the responsibility of the homeowner.

Decision: Vintage will not clean common area storm drains in this budget year.

3. Personal Property in Common Areas

Board reported to community regarding letter distributed to community in early September asking for personal property such as sports equipment and basketball hoops be removed from common area sidewalks and streets.

4. No Solicitation Signs

Board discussed a community member’s request to post signage restricting door-to-door sales solicitation within Vintage. Options were discussed from posting a ‘no solicitation’ sign on the ‘No Outlet’ sign at the entrance of the community to individual signs on homeowner’s property.

Decision: The present membership elected to not post a sign at the entrance and to leave signage up to the homeowner’s discretion.

5. 2003 Association Fees Increase

Board discussed possible causes for assessments to increase for the 2003 annual dues, which the new Board will take under advisement when the budget is set December 2002. Possible issues that would cause increases are maintenance of the shared retention pond, increased duties of Association Management and maintenance of hazardous conditions within the community.

6. 2003 Elections for Board of Directors and Community Committees

Decision: Elections set for Annual Meeting were postponed to October 4 as a quorum of 17 homes was not present and no volunteers or nominations were received.

Decision: Board will distribute community letter soliciting Board volunteers to come forward. Letter will also outline an option to contracted day-to-day Board duties to a management firm as provided in “Article Thirteen” of the CC&R’s. This will result in a $68 increase in annual assessments, a 29% increase. The decision before the community is whether Vintage would like to remain self-run or managed by a 3rd party.

III. Old Business

1. Shared Catch Basin

Cole reported on the proposed agreement written by Vintage attorney and submitted for comment to the new board of directors for the Westgate community. Proposal covers procedures for getting maintenance bids and frequency of silt scraping of the retention pond every 10 years. Discussion of increased assessment of approximately $25/yr per homeowner to cover maintenance in eight years. Proposal available for viewing by contacting Steve Cole.

Decision: awaiting comment from the Westgate Board, then will set up meeting with them.

IV. Committee Reports

1. Grounds and Maintenance Committee

Committee Chair Tom Palmer not present. Steve Cole gave report on activities: Street light on 59th St. Ct. W. will need a bulb replacement. Entrance sprinkler system in the common area will decrease amount of watering and will be turned off later in the fall. Attending member suggested Vintage add holiday lights on the entrance sign this December and it was agreed to. Shrubs at the monument sign were trimmed. Volunteers to add screening from Bridgeport will install new plantings opposite of the monument sign.

Landscape Issue: Board discussed that it can require homeowners to repair unsafe or problematic landscape issues to protect the community. The procedure is to notify non-compliant homeowners to bring yard up to the “same condition as a reasonably prudent homeowner would maintain”, according to Article 7, section 2 of the Vintage CC&R’s. Board asked for community input.

Decision: Attending members decided Board should adhere to the process outlined in the CC&R’s and take action to avoid unsafe conditions and/or liability.

2. Architectural Control Committee

Committee Chair Jerry Simpson reported no new issues and reminded community to use the ACC form, available at the VintageUP.com website or from a committee member, for approval of any major yard construction such as fences, buildings or walls. Jerry also asked the community report any unsafe or problematic ACC issues to him.

3. Community Affairs Committee

Maria Casella, CA co-chair, reported Wendy Wheeler would step down as co-chair. The committee is requesting a volunteer to co-chair with Maria. Both the Fourth of July event and the National Night Out event were well attended. The next Community Affairs meeting is Thursday, 9/26 at the Wheeler home. All are invited. Discussion will be planning a fall event such as a community clean-up day or a progressive dinner. The next scheduled event is the Holiday Cookie Exchange on December 14 at the Simpson’s home.

Adjournment:

The next Board meeting will be at 1 pm, Sunday, October 6, 2002 at the Cole home.

The next General HOA meeting is not set.

Minutes submitted by: Dana Greenlee, Secretary/Treasurer, 9/23/2002