Households Represented:

Cole, Simpson, Greenlee, Casella, Semler, McGuire, MacMillan, Lianna Collinge (Association Management)

I. Call to Order and Welcome:

Steve Cole, President, introduced our the new Board.

II. New Business:

1. Discuss 2002 Budget
Lianna/Association Management explained the 2001 year end Balance Sheet for HOA expenses, HOA Profit and Loss Budget versus Actual. The 2002 budget was presented and approved. Annual resident assessments will remain unchanged.

2. Public Nuisance Policy.
Board announced preliminary work on setting a public nuisance resolution; these will comply with and extrapolate on HOA CC&R’s and city, county ordinances.

3. Emergency Preparedness.
Residents expressed interest in offering information to community on disaster preparedness. Gregory McGuire will formulate preparedness guidelines or program to share with interested residents. Some items that will be addressed are protocol and contacts if communal areas, such as roads, need to be repaired after a natural disaster, gas main issues, a list of emergency services, a possible safety coordinator. A good source of preparedness info is found at the Peninsula Emergency Preparedness website at www.pep-c.org.

4. General Meeting Frequency.
The Board and residents in attendance discussed reducing the quarterly HOA General meetings to three times per year. Reasons were that other avenues now exist to distribute information to community such as the Vintage website and newsletter, as well as the business of the HOA has fewer new issues to address. It was resolved to hold General Meetings in March (3/25), September (9/16) and move the usual December meeting to January (1/2003). The September meeting will be considered the HOA Annual Meeting with Board elections.

III. Old Business:

1. Storm Drains update
Steve Cole updated residents on drain cleaning. Econovac certified all drains in communal areas are in good shape; It was decided to have storm drains cleaned July/August 2002 to keep up with the cities suggestion. Storm drains in homeowners yards are the responsibility of the homeowner.

2. Vintage Website
Dana Greenlee updated HOA on statistics of visitors to the Vintage website (www.vintageup.com). It was decided to add the following information to the site:
a) suggestions and plans of the Emergency Preparedness team;
b) info on plans to landscape/improve Vintage appearance along Bridgeport Way;
c) new public nuisance resolutions;
d) accepting limited paid advertising on the site to add to HOA funds.
Dana encouraged residents email info@vintageup.com with their personal pages and email addresses that they would like added to the website and password-protected directory (contact info@vintageup.com if you need user name & password). She promoted the use of the Vintage discussion and chat pages on the site.

3. Backyard landscape policy
Board announced an October 2001 resolution to establish fines as a motivator in cases of non-compliance with homeowner’s backyard landscaping policy.

IV. Committee Reports:

1. Functions of ACC
Jerry Simpson is chair of Architectural Control Committee, which includes Scott Kelly and Tom Palmer. Jerry explained the ACC function as helping the community interpret the bylaws on architecture in Article 10 of the CC&R’s. The team will review and approve plans for structures on homeowner’s property. He reminded the community that the requested process to approve architectural changes is to first submit an ACC form (located on the Vintageup.com website and from the committee members) to the ACC, then once the project is approved, to contact the city for any needed permits.

2. Grounds and Maintenance
Tom Palmer is in charge of the Vintage new Grounds and Maintenance Team. The Board explained his responsibilities are to oversee the functions of the Vintage common areas and the vendors we've hired to maintain them. This includes landscaping, street sweeping, maintenance of our storm drains and functioning of our street lights.

3. Community Affairs
Maria Casella is co-chair, with Wendy Wheeler, of the Community Affairs Committee. Maria encouraged volunteers to help with any or all events. She reported on the planned events for 2002, as follows:

3/30/02 - Easter Egg Hunt
5/18/02 - Basket Exchange
6/1/02 - Garage Sale
7/4/02 - Fourth of July Bike Rodeo
8/6/02 - National Night Out
12/7 or 12/14/02 - Holiday Cookie Exchange
Ongoing - Welcome Baskets to new residents
Tentative events: Neighborhood Fall Clean-up; Inline Skate Rodeo, International Dinner, Golf Tournament.

V. Open Forum

1. Present homeowners discussed reported theft of holiday decorations at McMillans home and consideration of an informal Neighborhood Watch.

2. Ted Smith also suggested prior to the meeting via email that the HOA reopen investigation into improving and maintaining the land adjacent to Bridgeport Way. All agreed that this was a good idea and several issue were presented on how to achieve the improvements with a limited budget and gaining permission from homeowners who own this land. Ted Smith has agreed to lead this project. Steve Cole will check with the city to find out their plans when the Bridgeport expansion phase moves to our area.

VI. Next Meeting:

1. The next general membership meeting will be held in Monday, March 25, 2002 at the University Place Public Library meeting room.

2. The next HOA board meeting is on Sunday, March 10, 1:00pm at Dana Greenlee’s house.

VIII. Adjournment